Policy Preparation

A company policy is a plan of action adopted by a company. These policy statements are designed to ensure that, the company operates in a way that meets and exceeds the requirements of their customers, meeting all legal requirements and have overall beneficial impact on the company and client relationshipDistribute your policy documents in an appropriate form, for example, by email, or make them available on your company’s intranet website. Ensure your employees know where to find the policies in the event that they need to review them. Update the documents regularly.

Include policy training in new employee orientation programs so that new hires will clearly understand what is expected of them.

Schedule small group meetings to regularly review the policies with employees, allowing them the opportunity to ask questions. Clearly define policies such as Internet usage, email communication and cell phone usage. Similarly, changes to health insurance eligibility or other employee benefits should also be communicated.

Establish work standards to ensure compliance to safety rules or regulations. Ensure employees understand the policies (particularly if there are legal or safety ramifications if the policies are not adhered to consistently) by conducting follow-up testing. For example, verify employees are using machinery appropriately.

Provide a mechanism for employees to acknowledge receipt of the policies. For example, provide a form stating “I acknowledge receipt of and understanding of these policies, effective now until further notice” and ask that employees sign and return it to you.